Data Privacy Policy for Applicants
Last Updated: 9 September 2024
Introduction
At QNE Software Malaysia Sdn. Bhd., we are committed to protecting the privacy and security of personal data collected from all applicants, including those applying for internships, entry-level roles, or graduate positions. This Data Privacy Policy explains how we collect, use, disclose, and safeguard your personal data during the recruitment process, in accordance with the Personal Data Protection Act 2010 (PDPA 2010) of Malaysia.
By submitting your application, you acknowledge and agree to the terms outlined in this policy.
Information We Collect
During the recruitment process, we may collect and process the following categories of personal data:
- Personal Identification Information: Full name, date of birth, NRIC/passport number, address, email, phone number, and other identifying information.
- Employment History: Past employment details, positions held, employer names, responsibilities, salary history, and employment duration.
- Educational Background: Academic history including institutions attended, certifications, degrees obtained, and academic transcripts.
- Skills and Qualifications: Information regarding professional skills, certifications, assessment scores, and other qualifications (e.g., DISC profile, aptitude tests).
- Application Materials: Resume/CV, cover letter, introductory videos, writing samples, portfolios, and other relevant documents.
- References: Contact details of referees (e.g., former managers or supervisors) provided for verification purposes.
- Interview Records: Audio/video recordings or transcripts of virtual or in-person interviews to maintain assessment accuracy and transparency.
- Onsite Visit Records: Visitor logs, security footage, and health declarations collected during physical visits to our premises in Malaysia.
- Additional Information: Information relevant to your application, including but not limited to criminal record declarations, medical disclosures, and home workspace setup (if applying for remote roles).
At QNE Software Malaysia Sdn. Bhd., we are committed to protecting the privacy and security of personal data collected from all applicants, including those applying for internships, entry-level roles, or graduate positions. This Data Privacy Policy explains how we collect, use, disclose, and safeguard your personal data during the recruitment process, in accordance with the Personal Data Protection Act 2010 (PDPA 2010) of Malaysia.
By submitting your application, you acknowledge and agree to the terms outlined in this policy.
How We Use Your Information
We collect and use your personal data for the following purposes:
- Recruitment Evaluation: Assess your suitability, qualifications, and experience for the applied role.
- Communication: Inform you of the application status, interview arrangements, or job offers.
- Background Verification: Confirm the authenticity of academic, employment, and reference information.
- Improving Recruitment: Analyze applicant data to improve our hiring processes and workforce planning.
- Facility and System Security: Manage and monitor access to physical premises and systems to ensure safety and compliance.
Data Sharing and Disclosure
We may share your personal data with the following parties:
- Internal Personnel: HR and hiring managers directly involved in the recruitment and evaluation process.
- Service Providers: Third-party vendors (e.g., background check firms, recruitment platforms) who are engaged under confidentiality and data protection obligations.
- Regulatory Bodies or Legal Authorities: When required under Malaysian law, or in the event of disputes or legal claims.
Data Retention
Your personal data will be retained only for as long as necessary to fulfill the recruitment purposes or as required by applicable laws.
- Unsuccessful Applicants: Your data will be retained for up to 6 months from the date of application closure for future job consideration, unless you request earlier deletion.
- Successful Applicants: If hired, your data will be transferred to your employee file and retained in accordance with the company’s employee data retention policy.
If you wish to withdraw your application and request the removal of your data, please email [email protected].
Your Rights
In accordance with the PDPA 2010, you have the right to:
- Access the personal data we hold about you.
- Correct inaccurate or incomplete data.
- Withdraw consent to the processing of your data.
- Request deletion of your data, subject to legal and business requirements.
To exercise these rights, please email us at [email protected].
Contact Us
If you have questions, concerns, or requests regarding this policy or your personal data, please contact:
QNE Software Malaysia Sdn. Bhd.
Email: [email protected]
Phone: +60 3-8943 3080
Address: Suite 23-6, Plaza Cheong Hin, Section 2, Jalan SP 2/1, Taman Serdang Perdana, 43300 Seri Kembangan, Selangor, Malaysia
Changes to This Policy
This policy may be updated from time to time to reflect changes in law or business practices. Any significant updates will be published on our official website.
We thank you for your interest in joining QNE and for trusting us with your personal data.
